VRFPA Project

The project aims at improving the capacity of people. Effective Community-based local level planning for emergencies is  aimed at enhancing preparedness and mitigation. There is an increasing trend in “Flood” hazards in East Uttar Pradesh.

The impact of flood are manifold and seen as -Viz.

Collapsed Road connection due to Flood

Loss of human and livestock life :  Floods especially flash floods are known to drown people and livestock. During flood (2003) many goats and sheep perished in the flood waters.  Loss of life can be from such other factors associated with the impacts. For example one man died of snakebite while another died of diarrhea. Cattle were particularly vulnerable because of loss of fodder. These
  • Destruction of field crops. This is usually either to deposition of silt in the fields, erosion or water logging that comes with the floods. 
  • Poverty is a result of low levels of assets and its losses due to recurrent floods . 77.2 percent of the main workers in this region are engaged in agriculture sector. Merely 0.62% of the agriculture population was engaged in non-crop rural agricultural enterprises. Further, the region has a much higher percentage of marginal and sub marginal cultivators. 82.3% of the land holding is below 1 hectare.
  • Massive erosion. Sometimes, huge tracts of land and villages have been swept away. In Ballia district for example, one village (Bhojpura in Revati Block) with some 150 families was completely swept away during the 2003 flood. Three more villages have been destroyed in the last five years.
  • This year i.e. 22-23 August 05 Azamgarh, Mau, Gazipur and Ballia districts are facing unprecedented floods due to small rivers like Tams, Choti Saryu, Bhaisahi and Maghai. Village Pachista is washed off and three persons died. This shows that the villages which have not been facing recurrent problems become more vulnerable when disaster strikes.
  • Sedimentation/silting on inhabited land.
  • Loss of stored grains due to flood water. 
  • Loss of fodder for livestock. Because the fields are inundated or swept away, the fodder in these fields is swept as well. The animals are left without any fodder. This has an impact on the animals’ health and milk productivity.
  • Infrastructures and communication systems are cut off. Often, floodwaters erode roads, bridges, rail lines, telephone lines, and power lines. This makes communication and transportation difficult. Schools that have been built in higher and safer grounds act as temporally shelters for the affected people. This disrupts learning in these schools.
  • Loss of livelihoods. This is manifold: the farmers loss the crops in the field, while those who rely in the provision of daily labor in the farms (about 25 percent of the total population in these areas) loose the sources of their livelihood. In most times, the landless also rely on renting land for cultivation. When floods destroy the crops in their rented field, it compounds their problems as it leaves them heavily indebted.  The situation is made grave by the fact that at the moment, the state compensates the owner of the land and not really the one who had leased it for cultivation. In the actual sense, it means that the landlords benefit from the lease as well as from the government. 
  • Destruction of shelter. Houses, particularly those made of water-soluble materials like mud and others made of grass thatch are destroyed.  These are mainly the kind of structures that the poor can afford. 
Causes of Flood Problem in Eastern UP

Red Flag Marking for Displaying Danger Zone

The causes of flooding in Eastern U P are many and varied. However, the most common cause in the recent past are:
  • Massive deforestation in the upper reaches of the rivers, especially in the Himalayan ridges where the rivers originate, accompanied by deforestation and overgrazing in the lowland plains of eastern UP. 
  • Intense rains falling over a short period of time. This has led to increased volume of water runoff and flow into the rivers. The rivers are unable to drain all this massive volumes of water due to the low gradient of the area.  
  • The river basins inability to cope with the huge volumes of water. This has led to over flows and embankment breaches and hence massive rapid onset flooding has resulted sometimes at night, as was the case in Bhorapura (Ballia) in 2003 or PachistavillageofRanipurof Distt. Azamgarh 2005 
  • The embankments originally constructed to mitigate floods have also created a problem of water logging. The embankment creates a barrier that prevents the surface runoff from getting into the rivers. Therefore, when floods occur, it takes a lot of time to recede due to these physical barriers.   

The rivers drainage capacities have been reduced overtime by the problems associated to silting as a result of Embankment construction. The construction of embankments has reduced the area under which the flood used to spread and deposit the silt they carry. Floods are now confined to the embankment and overtime, silting has raised the river bend. This has led to the floodwaters breaching the embankments.     

 2.3.      Project Objectives :   Following are the project objectives:

  1. Basic Social Structure of Disaster Prone Communities strengthened.
  2. Flood prone community ready to manage disaster.;
  3. Alternate means of livelihood generated for vulnerable communities, affected by floods.
  4. Advocating for policy on flood victims

 2.4.      Outputs

  1. Community is managing flood related problems of the area in all project villages
    1. Task force, at least, for information management, health management, embankment security and for conflict resolution (arising due to flood problems) formed in all villages.
  2. CBOs/ PRIs existing/ evolved are functional
    1. Formation of Vasudeva club in the cluster of five villages in collaboration with Jr. High school and above, identified during the process;
    2. Formation of Babu-Bahini Manch (BBM) in all villages;
    3. Development Management Group evolved in all villages;
    4. PRIs and existing CBOs (Cultural committees, mahila mangal dal, yuva mangal dal etc.) are functional in disaster management[1].
  3. Babu-Bahini Manch (BBM) and Vulnerable groups engage themselves in Village Resilience Program in all villages.
  4. Community action plan is ready for disaster management in all 150 villages;
  5. 25 Standard Operating Procedures (community based, one each cluster, for flood response, mitigation and preparedness) ready);
  6. Community is managing their food and fodder (etc.) stocks and keeping it at safe place for emergency situation in all affected villages;
  7. Community is vigilant and manages department concerned to take care of embankments in all concerned villages;
  8. Warning system/ Information management system developed for all villages
  9. 3,000 families adopting alternative means of livelihood
  10. Enhanced response from Government departments (agriculture, PDS, ICDS, FFW, Health, Rural Housing,  PRI – rural sanitation, Jal Nigam – Drinking water, irrigation etc.) through convergence.


Mid- Term Evaluation Report of VRFPA Project 

1.0        Background

The Sharnam Sansthan was established in the year 2000 inLucknowdistrict of Utter Pradesh. Vision of the Sharnam Sansthan is “Every one in the society has access to Health, Education and Livelihood and contributing in making a peaceful and just society with dignity and respect to all” Goal of the organization is to support for batter health, education, awareness regarding their rights and duties for development, safe drinking water, agriculture development, women empowerment, income generation, training for capacity building, formation of SHGs and support them to be self-reliant.

It is implementing a project titled “Village Resilience in Flood Prone Area (VRFPA)” in Suratganj block of Barabanki district since April 2006 with the support of PACS. The total duration of the project is eighteen months and is coming to an end in September 2007. Total cost of the project is Rs. 17,40,600. The project is being implemented in the following locations:

State District Blocks Villages
Uttar Pradesh Barabanki Suratganj 25

 As a part of the MEAL processes the final evaluation was conducted by the team of Global Ideas and Trust consulting as per the following schedule

Date of evaluation 8-10 Dec 2006
Evaluation Team Mr. Amit Mehrotra – Global IdeasMr. G. Javed Rasool – Trust Consulting

 2.0        Methodology and Sampling

According to the terms of reference (TOR) for conducting the project evaluation, a comprehensive field visit was made by the resource organizations, to evaluate the programme performance, its strategy and impact in the project area. Simultaneously Accounting and Record keeping procedure were also reviewed during the visit.  The evaluation involved direct interaction with stakeholders –CSO staff, CSO governing board members, Male/ Female SHG representatives, CBOs like BBM, DMGs and Vasudeva members old/new PRI representatives, community at large, other CBO representatives and local opinion leaders.

 For making the visit two RO organizations visited the project office and project area of Sharnam Sansthan. During the first day of the visit a meeting was held with the entire project team to know about the project interventions followed by visit to the two project villages, next two days the teams moved in different directions and covered 20% of the project villages to assess the efficiency, effectiveness and impact of the field interventions.

 The Sampling Criteria was to broadly cover entire universe by using the principles of purposive random sampling. For that purpose two villages were taken from each of the three clusters[1]. In each of the cluster one village was taken from each of the Animator’s area. Villages were also identified purposely to represent the entire set of project activities. A total of 5 villages were visited. During the last day a wrap-up meeting was done for debriefing followed by review of systems of the organisation i.e. M & E systems, administrative and financial systems etc.

 Following paragraphs details the different points of the ToR:

3.0        Inputs, Activities and Process

The CSO started the project in April 2006 in Suratganj block of Barabanki district. The area has been chosen for the PACS supported interventions due to highly flood affected area.

As per the Project Implementation Plan the CSO was required to carryout 15 different activities. The CSO has accomplished all the activities as per the time schedule, details of which is presented in the Table 1.

At the outset of the project awareness camps were organized where the community was shared about the project interventions. Following this the project team contacted the village Pradhan.

3.1        Project Team/CapacityBuilding

For the implementation of the project Sharnam Sansthan has placed a team of 7 workers – Block Coordinator (01), Field Animators (05), and 1 Accountant cum data entry Operator. These persons have worked under the guidance of honorary Project Director. One of the positive feature of the project is sincere and focused support from the President of the organisation. In last quarter of the project the Sharnam Sansthan Secretary gave almost 1 week per month in the project activities.  His vision has also added into the quality improvement during that period. Gender balance has been quite sound as there are twenty six female workers at field level, at top and middle level management there is 3 female workers.

The team has been found to almost consistent during the life of the project. The project has faced a design problem in the beginning but after the capacity building of the project team project is running very smoothly. The project team members also learnt about various concepts such as – SHG management and entitlement realization along with the project beneficiaries. Project workers are very much clear about the job but they acquired major clarity after the MEAL workshop and after that with the continuous capacity building support from the resource organization team gained clarity and as a result the progress in the last phase.

3.2        Self Help Initiatives

One of the important strategies of the project has been to promote self help initiatives. In the project while one the one hand new SHGs have been formed on the other hand old and existing SHGs have also been strengthened. The project has addressed the needs of total 50 women SHGs There are total 635 SHG members out of which 424 are female and  211 are male members.

Among the 21 existing women SHGs, 20 SHGs have been provided two training inputs on the issue of women development. Out of these 21 SHGs 16 groups have also been trained on the issue of project formulation and IGA related issues. The proceedings of these trainings have been documented in the separate village level registers in detail.

In the first level training 275 persons were supposed to receive the training against which 209 persons have been trained.  However, on the issue of project formulation 16 batches have been trained in different trades such as Goat rearing (05), Fruit Preservation (03), incense stick/ candle making (03), poultry (04), bedi making (02). This training has been imparted to 143 participants against the expected level of 48 persons. These training has been provided by experienced persons and entire training process has been very well documented. The documentation by Sharnam Sansthan is a very good knowledge source for the future programmes.

On the issue of IGA 3 days training was provided to 5 groups on different topics such as- Fruit preservation (01), Pottery (01), Spices Packing (01), and Tailoring (02). The training was only conceptual level and it has been expressed by the project team as well as the beneficiaries that the training period was insufficient it was an only orientation training on the IGA issues.  Through this program 53 persons trained against 50 persons expected to be trained.

3.3        Village Level Outfits (BBM, DMG & VASUDEVA)

The project has developed village level units – BBM, DMG and Vasudeva Clubs.


In this forum students between 13-18 years of age group will be taken in. The number of members though is not fixed but it would around 15 and there shall be at least one representative from all development sectors for the village. The main function of BBM would be discussing about the rights of the children in the village and raising village based issues of development so that different departments and responsible persons are able to take notice of it and respond. This group shall meet on monthly basis. The members of BBM shall maintain corresponding data of the village and keep departments informed about necessary action.

Development Management Group (DMG)

It will be 9-11 people’s body of responsible persons of the village, who are meeting at least once in a month. The group shall maintain a kind of village secretariat, where all the information in relation to village and project shall be maintained. The group shall have an interactive environment with the PRIs and its committees and work hand in hand. Each DMG shall be linked with Vasudewa Club, at the cluster level, where compilation of all the information, its analysis and sharing with all the relevant persons takes place. The BBM shall collect all the information and place in DMG secretariat.


“Voluntary Agencies for Sustainable Universal Development and emergency Voluntary Action”.

It is a group of 11-15 persons, who are interested in development and disaster management related issues. It will comprise of students, teachers and like minded  knowledgeable person of the area etc.. The club shall maintain an inventory of classified resources and asset of the area and guide DMG,s and BBM for proper utilization and management of assets and resources.

 3.4       Information Center

Sharnam Sansthan has developed a village information center in each of the village. The information centers have daily news paper, information about the government officers and programs and agriculture related information. It has been observed that information center has come out as the hub for carrying out development activities. All meetings are being conducted from these nodal points.

4.0          Field Visit

Village- Keyotali

  • The village has two SHGs – 1 male and 1 female. The groups are from poorest segment of the society. The groups have instituted all desired processes of the functionally independent group. They are doing regular thrift and credit activities. Managing their own meetings and records independently. All members are accessing financial benefits. All women members of the self-help groups have emerged as an empowered group.
  • The group members were very active during the panchyat elections. Women have become very active participants in the open meetings of the gram sabha (GS). Women actively participated it the proceedings and proposals on old-age pension, handicapped person assistance, etc. Besides women raised issues of irrigation water supply.
  • SHG members have also started taking part in the micro enterprise activities. One of the SHG members has started growing lady finger on large scale and has earned Rs. 5000 from the sale. Using this money the member is planning to install bore well and increase their income exponentially. Other group member has initiated a petty shop, while couple of others are doing goat rearing.. All this could happen using the financial resources from SHGs.

Village- Karauta

  • The village has two SHGs – 1 male and 1 female. The groups are from poorer families. The groups have instituted all desired processes of a functionally independent group. They are doing regular thrift and credit activities. Managing their own meetings and records independently. All members are accessing financial benefits. All women members of the self-help groups have emerged as an empowered group.
  • The CSO has started its intervention in the NREGA and job cards have been made. At least 50% of the group members have received the job cards.
  • SHG members have also started taking part in the micro enterprise activities. The group members are making daliya and are mainly promoting vegetable cultivation. There is big market near to the village which is a big market opportunity for these groups.

Village- Ibrahimpur

  • The village has three SHGs – 1 male and 2 female. The groups are from poorest segment of the society. The groups have instituted all desired processes of the functionally independent group. They are doing regular thrift and credit activities. Managing their own meetings and records independently. All members are accessing financial benefits. Women members of the self-help groups have emerged as an empowered group.
  • The groups have demonstrated pressure building tactics for realization of the entitlements. As a result ANM visit has been regularized, school functioning has improved and mid day meal has become regular.
  • The SHG members have initiative income generation activities and are now eying on scaling it up to meet the potential which is existing in the nearby weekly market.

5.0        Effectiveness and Efficiency of Project

The project was found to be effective and delivered the desired results in efficient manner. It has carried out all the activities in timely manner and all processes have been followed in a transparent and empowering manner. Almost all of the outputs have been achieved which is a testimony of the effectiveness of the project. The project team was found to have grip of the field conditions and CSO has got proper documentation of different interventions which is testimony of the effective and efficient delivery mechanism of the project. The project can be rated as 4 out of 5 based on the assessment of the review team.

6.0        Project Focus on – Poverty, Gender and Disability

The project focused on poorer segment of the villages. During the field visit it was clearly evident that the target group is the poorest section of the society. Poverty focus could mainly be done due to the focused approach of the CSO. The CSO covered large number of poor families through the SHGs and village development units. It made sure that from one family only one person gets the benefit of the SHG program so that majority of the poor persons can be covered.

The program addressed the gender issues with a balanced approach. The project formed both the male and female SHGs. One of the positive feature of the male and female SHG approach was that when ever women SHGs were in need, it was provided by the male counterparts.

7.0        Institutional Development and Partnerships

The CSO has developed with the block and district level officials. They have got good relationship with the CDO partnerships, Bank of India and NABARD officials. The govt. officials are consistently participating in the programmes organized by the organisation. Besides this the organisation has got very good relationship with the PHC and on couple of occasions have organized special health camps with the support of the PHC. Due to this relationship the ANMs visits has increased in the areas. Apart from this the CSO has also developed networking relationship with the other CSOs of Eastern and Bundelkhand region.

8.0          Key Outputs, Achievements and Impacts

The project has delivered the desired results it was expected. Following bullets detail key achievements of the project:

  • 100 Task forces (4 TFs in each village)- have been formed in the project area
  • Formation of 5 cluster level Vasudeva Clubs
  • Total 105 members (18 Female and 87 Male)
  • Orientation of all VASUDEVA members on Effects of Disaster
  • Capacity building of selected 25 (5 from each cluster) VASUDEVA members for developing village micro plans
  • Formation  of 25 Groups of Children (BBM)
  • Total 373 children 118 Girls and 255 Boys in the age group of 13 -18 years
  • Orientation of BBM on project and their responsibilities
  • Formation of 25 Groups of people includes BBM + School Teacher + PRI member
  • 214 Male members including 2 members of BBM from each village
  • Identification of Folk performers at local level (Team members)
  • Orientation of Team members on Social and Development issues
  • Technical planning ofMashurihaVillage
  • Sharing of Technical plan with Village Pradhan & other PRI members
  • 496 job cards under NREGS have been issued in all 25 villages
  • 70 people got employment under NREGS in village Bhairampur (Pond Digging)

Orientation of existing CBOs like farmers, village volunteers, and formed CBOs like BBM, DMG and other community members on VRFPA project and its objectives.

  • 25 centers have been established and well equipped with required amenities.
  • Display of village information including data on vulnerabilities and resources of villages.
  • Availability of various Govt. schemes and welfare program details and regular updation of information.
  • Identification of 51 Resource Farmers from project villages.
  • Demonstration of Vermi Composting and Organic farming in 5 villages.
  • Training of 28 – 35 farmers in each village on Vermi Composting & Organic farming
  • Training of 10- 12 farmers per village on Horticulture and Fodder Production
  • Income of 25 women (Education center incharge) has been increased by Rs.300/- per month
  • 100 women have been identified for training on stitching & weaving.
  • 100 farmers have been identified for cultivation of cash crop and medicinal plant cultivation
  • Promotion of Vermi Composting in all 25 villages for 5-7 farmers per village (under IGP).
  • Establishing Farmers training center at Keyotali village for promotion of organic farming, cash cropping and medicinal plant cultivation.
  • Sowing of cash crops and medicinal plant will be initiated in the month of Jan’2007.
  • Establishing linkages with market for income generation activities.
  • Training of adolescent (BBM &DMG members) for marketing of local productions like school dresses, children and women wearing.
  • Training of village volunteers on Micro Insurance and for increasing their regular monthly income.
  • Training of women and adolescents on soft toys productions and will be linked with the market.
  • Formation of 50 SHGs (Farmers identified under VRFPA)
  • Bank Linkages for 30 SHGs
  • Training of SHG leaders (Including identified farmers of VRFPA)
  • Establishment of 25 Education centers for non-school going and dropouts children
  • Enrollment of 725 non-school going children to bring them in main stream of education
  • Free distribution of stationery and other learning materials to enrolled children
  • Registration of organization under DRG
  • Selection of BBM members for developing as BRG ( 10 children per villages)
  • Selection of Farmers and other Task Force members for developing as BRG ( 10 persons per villages)
  • Selection of VRFPA volunteers as MT and VT under post literacy program (1 MT and 2 VTs from each village)
  • Organized Pulse Polio Campaign in 5 villages – Assisted during social mobilization and door to door campaign
  • Polio Booth activities in 1 village (Masuriha)- Increased the coverage of vaccination by 70%.
  • Liaison with ANM for improving the immunization status

9.0        Appropriateness of the Project System of M & E

The project has developed robust M & E system. This could mainly be done due to the proactive approach of the secretary of the organisation and consistent support from the RO. The project has developed the system of monthly planning and review. The team has done the indicator wise planning which has provided clarity to the project team about the their roles. The regular review has also built amicable pressure on the team to perform. The quality control was ensured by the Project Coordinator and the Secretary of the organisation.

10.0      Financial Review

During the evaluation the procedure of the fund disbursement and utilization of funds in the specified allocated areas were also assessed. It was observed that the Sharnam Sansthan has conducted the entire programme in scheduled manner. Till the time of evaluation Sharnam Sansthan has received an amount of Rs. 1159237 against the approved budget of Rs. 1722060.

11.0      Recommendations

The CSO has successfully implemented the first three quarters and realization of entitlements have commended. The local groups have been strengthened and have started taking up the issue of livelihood. Activities for livelihood promotion has begun. The present project is focused on augmenting capacity building of local CBOs.

[1] There are five clusters in the project area, each having 5 villages.

Registered Office

A-43, Rajeev Nagar, Kanchana
Bihari Marg,Kalyanpur,
Ring Road, Lucknow-226022.
Tel no.: +91-0522–2751463
E-mail: info@sharnam.org
Website: www.sharnam.org

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